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Instructions to Download Historic Records Reports in E-Verify

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USCIS Verification Information System (VIS) | Current as of March, 2023

E-Verify Records Retention Download Instructions (PDF, 664.86 KB)

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Instructions

Instructions

  1. As an E-Verify participating employer or E-Verify Employer Agent Program Administrator, click “Reports” along the navigation bar at the top of the page then select “View Reports” from the drop-down menu.
    Image of the E-Verify Homepage (After Login) with a "Select" arrow pointing to the "View Reports" on the horizental navigational menu
  2. The “Select a Report” menu appears. Select “Historic Records Report.”
    Image of the "Select a report" window with a "Select" arrow pointing to the "Historic Records Report" on the selection menu
  3. Additional information describing the E-Verify Historic Records Report displays. Click “Next.”
    Image of the "Select a report" window showing the "Historic Records Report" option highlighted in blue on the selection menu. Arrow pointing to "Next" button.
  4. The “Enter Report Parameters” page displays with information describing the E-Verify Historic Records Report. There are no parameters available for this report. Click “Run Report.”
    Image of the “Enter Report Parameters” page displays with information describing the E-Verify Historic Records Report and the "Run Report" button
  5. If Excel is available, a “File Download” window will display. Click “Open.”
    Image of the “Enter Report Parameters” with the "Run Report" button and the "File Download" window for opening/saving into Excel with "click" arrow pointing to "open" button
    NOTE: If Excel is not available, an application will need to be selected to display the CSV file data (e.g., Notepad, Word, etc.).
  6. Excel launches the Historic Records Report. Only cases associated with the Employer or E-Verify Employer Agent ID of the user account display. The below screen shots are split into two parts due to the number of columns comprising the report.
    Screenshot of a sample E-Verify "Historic Records Report" opened in Excel Columns A to L

Screenshot of a sample E-Verify "Historic Records Report" opened in Excel Columns M to X
NOTE: For E-Verify Employer Agents who also participate in E-Verify as an employer, a single report containing cases for their employees and their Clients will be generated, if associated with the E-Verify Employer Agent ID.

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