The deadlines for creating an E-Verify case for employees depends on whether the employer is new to E-Verify or is already enrolled in E-Verify.
Federal Contractors New to E-Verify
Federal contractors not currently enrolled in E-Verify must:
- Enroll as a Federal contractor in E-Verify within 30 calendar days of the award date of a contract that contains the FAR E-Verify clause.
- Begin to use E-Verify to verify all newly hired employees who are working within the United States within 90 calendar days of the enrollment date.
- Create a case for each existing employee assigned to the contract within 90 calendar days of enrolling in E-Verify or within 30 calendar days of the employee’s assignment to the contract, whichever date is later; or
- If the Federal contractor chooses to verify the entire workforce, create a case for all existing employees within 180 calendar days of enrollment in E-Verify or within 180 days of notifying E-Verify of the decision to exercise this option.
Timeline for New Federal Contractor Enrollment in E-Verify
Employers Already Participating in E-Verify
Employers already enrolled in E-Verify, but not designated in E-Verify as a federal contractor subject to the FAR E-Verify clause, must follow the instructions outlined below.
Important!
If your federal contract does not have an E-Verify FAR clause, you are prohibited from using E-Verify on current employees who perform work under the contract.
- Do not re-enroll in E-Verify. Instead, update the Company Information page in E-Verify to "Federal Contractor with FAR E-Verify clause" within 30 calendar days of the award of the federal contract that contains the FAR E-Verify clause.
- Create a case for each existing employee assigned to the contract within 90 calendar days of enrolling in E-Verify or within 30 calendar days of the employee’s assignment to the contract, whichever date is later; or
- If the federal contractor chooses to verify the entire workforce, create a case for all existing employees within 180 calendar days of enrollment in E-Verify or within 180 days of notifying E-Verify of the decision to exercise this option.
Reminder: Federal contractors are still required to verify new hires no later than the third business day after the employee starts work for pay.
Timeline for Existing E-Verify Employers
Related Resources
Supplemental Guide for Federal Contractors
This E-Verify Supplemental Guide instructs federal contractors on the process for verifying employees through the E-Verify system. The E-Verify language in the regulation took effect on September 8, 2009.
Related Upcoming Webinars
Federal Contractor E-Verify
Learn about timelines for enrollment, how to use the program, how to verify new and existing employees, and exemption and exceptions for federal contractors who have been awarded a federal contract with the FAR E-Verify clause. This webinar, useful for federal contractors and subcontractors affected by the E-Verify federal contractor rule, is eligible for 1 professional development credit through SHRM and HRCI.
Estimated duration: 1 hour.
