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3.1.2 Rehires

Employers have the option of treating all rehired employees as new hires by completing a new Form I-9 and creating a case in E-Verify. However, employers also have the option of completing Section B, Reverification and Rehire, for rehires and only completing a new Form I-9 and creating an E-Verify case upon rehiring employees for whom no previous E-Verify cases were created. 

If you rehire a former employee within three years of the initial execution of the previous Form I-9, but did not create an E-Verify case, or if you created a case and did not receive a result of employment authorized, have the employee complete a new Form I-9 and create a case in E-Verify.

If you rehire a former employee within three years of the date of the initial execution of the previous Form I-9, created a case from that Form I-9, and received a result of employment authorized, you may be able to rely on the information from the employee’s previous Form I-9. Follow the steps outlined below when rehiring an employee who previously had a case created in E-Verify and received an employment authorized result.

If the previously created E-Verify case received a result of employment authorized and the Form I-9 has:Then:
No expired documentsWrite the employee’s rehire date in Supplement B of the existing Form I-9. Do not create a new case in E-Verify.
or
Complete a new Form I-9 for the employee and create a new E-Verify case for the employee.

An expired:

  • U.S. passport or
  • U.S. passport card or
  • Permanent Resident Card or
  • Alien Registration Receipt Card (Form I-551)
  • List B document
Write the employee’s rehire date in Supplement B of the existing Form I-9. Do not create a case in E-Verify.
or
Complete a new Form I-9 for the employee and create a new E-Verify case for the employee.
An expired List A or List C document that triggers reverificationWrite the employee’s rehire date and the updated employment authorization document information in Supplement B of the existing Form I-9. Do not create a case in E-Verify.
or
Complete a new Form I-9 for the employee and create a new E-Verify case for the employee.
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