This document provides training requirements and guidelines for employers and E-Verify employer agents that use E-Verify through a Web service. Employers and E-Verify employer agents using a Web service have chosen to develop software that interfaces with E-Verify to create cases for newly hired employees and/or certain employees of federal contractors with federal contracts subject to the Federal Acquisition Regulation (FAR) E-Verify clause. These employers and E-Verify employer agents must comply with specific E- Verify requirements in addition to requirements to develop of their interface.
Web services employers and E-Verify employer agents are required to train all users on E-Verify policies and procedures. In addition, Web services employers and E-Verify employer agents must:
- Train users on the appropriate use of the employer’s or E-Verify employer agent’s interface in accordance with E-Verify policies and procedures.
- Develop and administer a training course to users in a suitable format for the organization. Examples of acceptable formats include: webinar, computer-based tutorial, in-person or video conference taught by an instructor, or a training video. The format of this requirement is flexible in consideration of a company’s training capabilities and resource availability.
- Upon completion of the training course, certify users’ knowledge with a knowledge test.
- For more information, see Section D: Required Knowledge Test.
- Maintain records of successful completion of the knowledge test in a format that can be submitted to E-Verify if requested or shown on-site in case of an audit. Record the following information:
- Name of individual who attended training
- Date of knowledge test
- Knowledge test score
- Only allow users who have achieved a passing score of at least 70% on the knowledge test to access E-Verify.